Administrative Assistant
Brawley, CA Brawley, CA Full-time Full-time Estimated:
$36.
8K - $46.
5K a year Estimated:
$36.
8K - $46.
5K a year 15 hours ago 15 hours ago 15 hours ago POSITION
Summary:
This position supports the Medical Staff Office with secretarial functions and supports the Medical Staff Leadership.
Essential Functions:
On a daily basis:
Answers telephones, take detailed written messages.
Picks up department mail, open, date stamp and distribute correspondence on a daily basis.
Obtains, maintains, edits, distributes copies of the ED on-call schedules and upload to the intranet, to be distributed by the 20th of each month for the following month Data Entry Changes in demographics New applications Reappointments On a weekly or bi-weekly basis:
Processes Hospital affiliation verifications weekly.
Run report to determine if there are items (CA License/DEA/Insurance) which will be expiring as needed.
Contact physician/office manager, verify and update expirables Working together with Medical Staff Coordinator, process applications for residents requesting an ED Rotation (ED Director approval required).
Track and monitor reports from Medical Records for delinquencies/suspensions.
Monthly:
Maintains and distributes Medical Staff calendars to Committee members and hospital personnel Maintains filing of all documentation for Credential and Quality files maintained in MSO Prepares, distributes (via certified mail) Medical and Allied Health Staff reappointment packets at least 5 months prior to their expiration and track return receipt or resignations Orders office supplies Updates and maintains Medical and Allied Health Staff Rosters Obtain signatures on credentials files and OPPE reports as needed.
Track the receipt of signature pages from the initial appointment orientation packet.
Verifies and processes physician ER on-call payments, maintain contract file.
Maintain the bank records for the Medical Staff bank account Track the proctoring of all new appointees, forward information to Medical Staff Coordinator for advancement to the full staff.
Prepare Medical Staff checks for signature by the Chief of Staff.
Prepare and manage deposits to the Medical Staff bank account (fees/dues).
Support for Medical Staff Committees/Meetings Schedules meetings including room assignments and food services Distributes meeting notices and reminders Prepare copies of the agendas and supporting documentation Occasionally attend medical staff meetings to record and take minutes Transcribe minutes to medical staff meetings as requested OTHER RESPONSIBILITIES Maintains confidentiality at all times.
As designated by the Medical Staff Director and/or Chief of Staff Reappointments.
Estimated Salary: $20 to $28 per hour based on qualifications.
$36.
8K - $46.
5K a year Estimated:
$36.
8K - $46.
5K a year 15 hours ago 15 hours ago 15 hours ago POSITION
Summary:
This position supports the Medical Staff Office with secretarial functions and supports the Medical Staff Leadership.
Essential Functions:
On a daily basis:
Answers telephones, take detailed written messages.
Picks up department mail, open, date stamp and distribute correspondence on a daily basis.
Obtains, maintains, edits, distributes copies of the ED on-call schedules and upload to the intranet, to be distributed by the 20th of each month for the following month Data Entry Changes in demographics New applications Reappointments On a weekly or bi-weekly basis:
Processes Hospital affiliation verifications weekly.
Run report to determine if there are items (CA License/DEA/Insurance) which will be expiring as needed.
Contact physician/office manager, verify and update expirables Working together with Medical Staff Coordinator, process applications for residents requesting an ED Rotation (ED Director approval required).
Track and monitor reports from Medical Records for delinquencies/suspensions.
Monthly:
Maintains and distributes Medical Staff calendars to Committee members and hospital personnel Maintains filing of all documentation for Credential and Quality files maintained in MSO Prepares, distributes (via certified mail) Medical and Allied Health Staff reappointment packets at least 5 months prior to their expiration and track return receipt or resignations Orders office supplies Updates and maintains Medical and Allied Health Staff Rosters Obtain signatures on credentials files and OPPE reports as needed.
Track the receipt of signature pages from the initial appointment orientation packet.
Verifies and processes physician ER on-call payments, maintain contract file.
Maintain the bank records for the Medical Staff bank account Track the proctoring of all new appointees, forward information to Medical Staff Coordinator for advancement to the full staff.
Prepare Medical Staff checks for signature by the Chief of Staff.
Prepare and manage deposits to the Medical Staff bank account (fees/dues).
Support for Medical Staff Committees/Meetings Schedules meetings including room assignments and food services Distributes meeting notices and reminders Prepare copies of the agendas and supporting documentation Occasionally attend medical staff meetings to record and take minutes Transcribe minutes to medical staff meetings as requested OTHER RESPONSIBILITIES Maintains confidentiality at all times.
As designated by the Medical Staff Director and/or Chief of Staff Reappointments.
Estimated Salary: $20 to $28 per hour based on qualifications.
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